Elections Process -

Elections Process

PURPOSE

The purpose of these Election Procedures is to establish clear criteria for eligibility to run as a candidate in elections for the Langara Students Union (LSU) and to ensure a fair and transparent electoral process. This manual ensures that the LSU’s nomination process and candidate eligibility requirements are clear and easy to understand so that they can be enforced by the Chief Returning Officer in a way that is fair, consistent, and transparent.

It also outlines the primary contacts and accountability structures for each outcome, along with basic procedures for achieving these outcomes. The policies are organized into sections, with each section corresponding to a specific phase of the election or referendum process.

STEP 1: NOTICE

Pursuant to the bylaws, the elections administrator must ensure that notice of the election or by-election is posted at least three (3) business days before the date on which nominations open,
A notice of Election or By-Election is posted on a website maintained by or on behalf of the LSU and is accessible to all members of the LSU.
The content of the Notice of Election or By-Election shall be determined by the Electoral Committee and shall include, without limitation:
1. The Council Positions Available
2. The opening and closing dates for nomination
3. The manner in which a candidate is to be nominated
4. The dates of the Election or By-Election
5. The location where nomination forms or additional information may be obtained
Full information on all electoral policies and roles, and duties will be posted on the LSU website.
The Langara Students’ Union General Elections must be completed by the end of the seventh (7th) week of classes in the Fall semester. This period includes four phases: The eligibility period, the nomination period, the campaigning period, and the voting period.
The Electoral Committee General Elections may require two (2) weeks for post-election reporting to the LSU Board.

STEP 2: ELIGIBILITY

Eligibility Criteria for ALL CANDIDATES
1. Membership Status: To be eligible for nomination, to run for, or to hold an elected position, an individual must be a member in Good Standing at the Langara Students’ Union and must not be prohibited from running for office.
2. Academic Standing: Candidates must be in good academic standing with the college, having a minimum Grade Point Average (GPA) of 2.0 and a Cumulative Grade Point Average (CGPA) of 2.0. They must not be on academic probation or suspension.
3. Code of Conduct Compliance: Candidates must comply with the LSU and Langara College Code of Conduct and must not have any outstanding disciplinary actions against them. Any candidate found in violation of the Code of Conduct during the election period may be disqualified.
4. Nomination Process: Candidates must submit a complete nomination form by the specified deadline. This form must include legal names, student numbers, and signatures from at least 15 current LSU members in support of the candidacy
5. Previous Tenure: A candidate may serve a lifetime maximum of two (2) terms on Council regardless of the positions on Council held by such person.
Additional Eligibility Criteria for EXECUTIVE & DESIGNATED POSITIONS
1. As a member-led organization, the Langara Students’ Union (LSU) prioritizes high levels of Council competency and accountability. In accordance with Bylaw Articles 6.4 – 6.4.3, some Council positions require a minimum baseline of experience, education, or knowledge to competently fulfill the role.
2. To be eligible to run for these positions on Council, members must meet the specified baseline requirements and pass a pre-candidacy screening process. This process, designed to confirm that these requirements are met, will be conducted by the Electoral Committee or its sub-committees and adjudicated by an independent third party, the Chief Returning Officer.
3. The purpose of the eligibility screening is to ensure that the baseline requirements are met, not to evaluate the suitability of candidates. The result of this screening will simply be ‘eligible’ or ‘ineligible’ for candidacy. Members can appeal the decision; however, the outcome of the appeal is final.
4. Members deemed eligible must also complete additional steps before they are considered official candidates for the election or by-election. Every effort will be made to ensure that the screening process is quick, confidential, transparent, and fair, with minimal effort required from the member seeking election.
5. Additional eligibility requirements apply to specific roles as follows:
  1. Applicants seeking eligibility for an Executive Board position or a Designated position must provide a current resumé and a cover Letter that demonstrates knowledge or experience in at least one relevant functional area for the specified position.
    1. The application must include:
      1. Applicant’s full legal name
      2. One (1) written professional reference (non-family members).
      3. One (1) written academic reference; all of which must be current and verifiable.
      4. A current resumé, a Cover Letter highlighting the knowledge and experience in at least one of the relevant functional areas listed below for the position applied for.
      5. A completed Eligibility Assessment Questionnaire, as prescribed by the Electoral Committee, containing general and position-specific questions designed to evaluate the nominee’s qualifications, knowledge, and readiness for the role.
6. The Chief Returning Officer shall have the authority to amend, and/or establish additional eligibility criteria as deemed necessary to uphold the integrity and fairness of the election process. Any changes to eligibility criteria must be documented in policy and comply with the overarching principles and policies set by the Council.
Additional Eligibility Criteria for EXECUTIVE & DESIGNATED POSITIONS
1. PRESIDENT
  1. Applicants should possess a solid foundation in business administration, records management, project management, and governance. The ideal candidate will have demonstrated leadership experience and a commitment to upholding LSU’s values, bylaws, and strategic objectives.
  2. Key qualifications include:
    1. Business Administration &Governance: Knowledge and experience in business administration processes such as record keeping, team building, collaboration, human resources, financial management, and marketing. Familiarity with governance concepts, including policy development, rules of order, and board participation, is essential.
    2. Leadership & Coordination: Proven ability to lead and coordinate the activities of the Executive Board and Council, fostering a culture of respect for the LSU’s bylaws and policies. Experience in strategic planning and implementation, with a focus on driving LSU’s strategic plan, is highly valued.
    3. Communications & Public Relations: Expertise in crafting and delivering clear, effective messages to a variety of audiences, including students, faculty, media, and government officials. Experience in media relations, public speaking, and social media management is essential for representing LSU and advocating for its initiatives.
    4. Project Management: Strong project management skills, with the ability to oversee multiple initiatives simultaneously, ensuring alignment with LSU’s goals and timelines. Experience in managing cross-functional teams and external partnerships is advantageous.
    5. Political Science & Governmental Relations: An understanding of political science principles and governmental relations, with the ability to navigate the political landscape to advance the interests of LSU. Experience in advocacy or policy work is a significant asset.
  3. The President provides leadership and coordination for the activities of the Executive Board and Council, ensuring that all efforts align with the LSU’s mission and strategic objectives. They play a pivotal role in fostering a culture of respect for the LSU’s bylaws and policies and are a key advocate for the pursuit of the LSU’s strategic plan. As the Spokesperson for the LSU, the President represents the organization in various forums, including media, government, and institutional settings. This role requires a dynamic leader with a strong commitment to enhancing the student experience and advancing LSU’s goals.
  4. Assessment Questionnaire:
    1. Commitment & Eligibility
      1. Why do you want to run for the President position, and how will you balance this role with your academic and personal responsibilities?
    2. Vision & Strategic Priorities
      1. What is your vision for the Langara Students’ Union during your term as President?
      2. What do you see as the top three priorities for LSU in the coming year, and how would you address them?
    3. Leadership & Governance
      1. Describe a time when you led a team or initiative. What challenges did you face, and how did you resolve them?
      2. How will you ensure your leadership promotes inclusivity, accountability, and transparency within LSU?
    4. Knowledge of Student Issues & Advocacy
      1. What do you think are the top three issues currently facing Langara students, and how would you address them as President?
      2. Share an example of how you have advocated (or would advocate) for students’ needs and interests.
    5. Collaboration & Communication
      1. The LSU President works with a diverse group of students, staff, and external partners. How would you ensure inclusivity and effective communication in decision-making?
      2. As President, you will work closely with the Executive Board. How will you manage disagreements and maintain a productive working relationship?
    6. Problem-Solving & Crisis Management
      1. Describe a time when you faced a significant challenge in a leadership role. How did you handle it, and what did you learn?
      2. How would you handle a situation where students publicly criticized LSU’s decisions?
    7. Governance & Accountability
      1. What does accountability mean to you as President?
      2. How will you ensure council members fulfill their responsibilities effectively?
2. VICE PRESIDENT OF FINANCE AND ADMINISTRATION
  1. Applicants should possess a solid understanding of or experience in economics, commerce, accounting, or financial management. As a key leader within the LSU, the VP Finance and Administration must demonstrate strong skills in interpersonal communication, contracting, and collaboration, particularly in their work with the Chief Financial Officer. The ideal candidate will have a proven ability to manage and oversee financial resources responsibly, aligning financial practices with the LSU’s strategic values, bylaws, and strategic objectives
  2. Key qualifications include:
    1. Financial Management & Economics: Expertise in financial management concepts such as budgeting, balancing, tracking, and monitoring expenses. Experience in financial systems, reporting, and the development of financial strategies is essential.
    2. Leadership & Stewardship: Proven leadership in overseeing the budget development process and ensuring responsible stewardship of financial resources. Experience in aligning financial decisions with strategic objectives is highly valued.
    3. Interpersonal Communication & Collaboration: Strong interpersonal communication skills, with the ability to work closely with the Chief Financial Officer and other stakeholders. Experience in contracting, negotiation, and collaboration within a financial context is important.
    4. Numeracy & Analytical Skills: Adequate numeracy and analytical skills, with the ability to interpret financial data, generate reports, and make informed financial decisions.
  3. The Vice President of Finance and Administration provides leadership and oversight for LSU’s financial activities, ensuring that all financial decisions align with the strategic plan. This role is critical in championing the budget development process and overseeing the responsible stewardship of financial resources. The VP Finance and Administration works closely with the Chief Financial Officer to ensure the financial stability and sustainability of the LSU, contributing to the overall success of the organization.
  4. Assessment Questionnaire:
    1. Commitment & Eligibility
      1. Why do you want to run for VP Finance & Administration, and how will you balance this role with your academic and personal responsibilities?
    2. Vision & Strategic Priorities
      1. What is your vision for ensuring financial transparency and accountability within LSU?
      2. What do you see as the top three financial or administrative priorities for LSU in the coming year, and how would you address them?
    3. Leadership & Governance
      1. Describe a time when you managed financial or administrative responsibilities. What challenges did you face, and how did you resolve them?
      2. How will you promote financial accountability and inclusivity in decision-making?
    4. Knowledge of Student Issues & Advocacy
      1. How would you ensure LSU funds and resources are used to directly benefit the student body?
      2. If you were given $10,000 in the student union budget to support students, how would you decide where to allocate it?
    5. Collaboration & Communication
      1. The VPFA works closely with the President, Board, and staff. How would you handle disagreements on budget priorities?
      2. How would you work with students, Council, and staff to make LSU’s financial information more accessible and transparent?
    6. Problem-Solving & Crisis Management
      1. If a LSU committee requested funding that exceeded the available budget, how would you handle the situation fairly?
    7. Governance & Accountability
      1. What does accountability mean to you in financial management?
      2. How will you ensure council members and committees follow financial policies and procedures?
3. VICE PRESIDENT INTERNAL & EXTERNAL
  1. The Vice President Internal & External is responsible for ensuring the effective internal operations of the Langara Students’ Union (LSU) while also representing the organization to external stakeholders. This dual role provides leadership in organizational management, internal communications, advocacy, and public relations. The VP Internal & External plays a vital role in strengthening LSU’s internal development and external advocacy, ensuring all operations and initiatives align with LSU’s strategic plan. The ideal candidate will bring a strong commitment to equity, diversity, and inclusion (EDI), combined with experience in organizational management, human resources, external communications, and advocacy. They must be able to foster an inclusive environment within the LSU while also effectively representing the union to the college administration, external organizations, and government.
  2. Key qualifications include:
    1. Organizational Management & Internal Communications: The Vice President Internal & External should have experience overseeing internal operations such as record-keeping, meeting facilitation, and internal communication strategies. A strong understanding of organizational management and policy implementation is essential, along with the ability to develop and manage external communications, public relations, and media strategies that strengthen LSU’s image and ensure transparency.
    2. Equity, Diversity, & Inclusion (EDI): A demonstrated commitment to promoting equity, diversity, and inclusion is central to this role. Candidates should have a background in advocacy or activism on issues such as race, ethnicity, culture, religion, class, disability, age, gender, sex, and sexuality. They must be able to create and sustain a safe, equitable, and inclusive environment for staff, members, and the broader student community.
    3. Human Resources & Labour Relations: The role requires experience in human resources management, including team building, conflict resolution, and working within a unionized environment. The candidate should be able to foster a collaborative and supportive workplace culture that reflects the values of the LSU while ensuring effective and equitable internal operations.
    4. Advocacy & Activism: Successful candidates will bring proven experience in advocacy and community outreach campaigns, particularly those focused on promoting affordable and accessible post-secondary education. Strong skills in partnership building, negotiation, and external stakeholder engagement are essential, as is experience navigating political and government relations to advance the LSU’s objectives and represent the interests of students effectively.
  3. The Vice President Internal &External provides leadership and oversight for LSU’s internal development, ensuring that all internal operations align with the strategic plan. This role is crucial in championing equity, diversity, and inclusion initiatives and assisting LSU’s human resources. The VP Internal &External is responsible for fostering a supportive and inclusive environment within the LSU, ensuring that all staff and members feel valued and respected.
  4. Assessment Questionnaire:
    1. Commitment & Eligibility
      1. Why do you want to run for VP Internal & External, and how will you balance this role with your academic and personal responsibilities?
    2. Vision & Strategic Priorities
      1. What is your vision for building strong internal Council operations and external relationships with student groups and community partners?
      2. What do you see as the top three priorities for this role in the coming year, and how would you address them?
    3. Leadership & Governance
      1. Describe a time when you built partnerships or strengthened organizational communication. What challenges did you face, and how did you resolve them?
      2. How will you ensure effective governance and teamwork among the Council and committees?
    4. Knowledge of Student Issues & Advocacy
      1. What student issues require stronger external advocacy (e.g., government, community, student associations), and how would you lead those efforts?
      2. How will you ensure student concerns raised internally are communicated effectively to external partners?
    5. Collaboration & Communication
      1. How would you maintain strong communication between the Executive Board members, Council committees, and external partners?
      2. How would you handle conflicts between internal priorities and external commitments?
    6. Problem-Solving & Crisis Management
      1. Describe a time when you managed a conflict between different groups. What did you learn?
      2. How would you handle a situation where external stakeholders criticized LSU publicly?
    7. Governance & Accountability
      1. What does accountability mean to you in representing LSU internally and externally?
      2. How will you ensure both internal operations and external partnerships reflect transparency and student priorities?
4. VICE PRESIDENT STUDENT LIFE
  1. Applicants should demonstrate a strong understanding of or experience in event planning, communications, counseling, project management, psychology, or education. Additional valuable areas include volunteering (recruitment, management, and appreciation), interpersonal communications, promotions, team building, human resources, financial management, marketing, and leadership. The ideal candidate will have a proven ability to engage with diverse student populations and foster an inclusive campus environment.
  2. Key qualifications include:
    1. Event Planning & Coordination: Experience in assisting staff with planning, organizing, and executing large-scale events and activities.
    2. Leadership & Team Building: Demonstrated leadership in previous roles, with an ability to inspire and guide teams. Experience in conflict resolution and group dynamics is highly valued.
    3. Communication & Public Relations: Strong written and verbal communication skills, with the ability to represent the student body in both internal and external communications. Experience in social media management and public speaking is an asset.
    4. Support Services: Understanding of student needs, particularly in areas related to mental health, academic support, and personal development. Experience in peer support roles is preferred.
    5. Project Management: Proven ability to manage multiple projects simultaneously, from inception to completion, ensuring all milestones and deliverables are met on time.
    6. Strategic Planning & Implementation: Experience in contributing to or leading strategic initiatives, particularly those that enhance student life and align with institutional goals.
  3. The VP Student Life provides visionary leadership and oversight for the development of a vibrant, inclusive, and engaging student life at Langara College. This role is critical in championing the strategic plan by coordinating social, academic, and recreational campaigns, services, and events. The VP Student Life is also responsible for overseeing the relationship between the LSU and the College, ensuring alignment with the College’s mission and values. They will work closely with other student leaders, the college administration, and external partners to create a dynamic and supportive campus environment that enhances the overall student experience and LSU’s values, bylaws, and strategic objectives.
  4. Assessment Questionnaire:
    1. Commitment & Eligibility
      1. Why do you want to run for VP Student Life, and how will you balance this role with your academic and personal responsibilities?
    2. Vision & Strategic Priorities
      1. What is your vision for creating engaging, inclusive student life on campus?
      2. What do you see as the top three priorities for student life at Langara, and how would you address them?
    3. Leadership & Governance
      1. Describe a time when you planned or organized an event. What challenges did you face, and how did you resolve them?
      2. How will you ensure LSU events reflect inclusivity and diversity?
    4. Knowledge of Student Issues & Advocacy
      1. What barriers do students face in participating in student life activities, and how would you address them?
      2. How would you advocate for resources that support student well-being and community building?
    5. Collaboration & Communication
      1. How would you collaborate with LSU Committees, student clubs, and campus services to strengthen campus life?
      2. What tools or approaches would you use to effectively promote LSU events and build a sense of community on campus?
      3. What strategies would you use to increase student participation and ensure LSU events are engaging and accessible for all students?
    6. Problem-Solving & Crisis Management
      1. Describe a time when an event or initiative did not go as planned. How did you handle it?
      2. How would you respond if an LSU event received negative student feedback?
    7. Governance & Accountability
      1. What does accountability mean to you when planning and delivering student life initiatives?
      2. How will you ensure transparency and student input in event planning and evaluation?
  5. INTERNATIONAL STUDENTS’ REPRESENTATIVE
    1. Applicants must be international students currently enrolled at Langara College. They should have a strong understanding of or experience in areas such as cultural adaptation, student support services, advocacy, or community engagement. The International Students’ Representative plays a crucial role in representing the international student body, making skills in intercultural communication, peer mentorship, event planning, and some knowledge of immigration or visa regulations essential. The ideal candidate will have a deep commitment to reducing barriers for international students and enhancing their post-secondary experience.
    2. Key qualifications include:
      1. Cultural Adaptation & Student Support: Experience in navigating cultural adaptation challenges and utilizing student support services. A strong understanding of the unique experiences of international students is essential for advocating effectively on their behalf.
      2. Intercultural Communication & Peer Mentorship: Proven ability to communicate across cultures and provide mentorship to fellow international students. Experience in organizing peer support initiatives or events that promote cultural exchange and integration is highly valued.
      3. Advocacy & Community Engagement: Experience in advocacy work, particularly related to reducing barriers for international students. The ability to engage with the international student community and represent their needs within the LSU is crucial.
      4. Event Planning & Immigration Knowledge: Skills in planning and executing events that cater to international students, as well as a basic understanding of immigration or visa regulations that impact their educational journey. This knowledge is important for providing accurate information and support to international students.
      5. The International Students’ Representative provides a vital international student perspective for the Council and its Committees, ensuring that their deliberations consider the unique challenges faced by international students. This role is key in leading advocacy efforts to reduce barriers and enhance the post-secondary educational experience for international students. The International Students’ Representative serves as the voice of the international student body, working to ensure that their needs and concerns are effectively communicated and addressed within the LSU.
    3. Assessment Questionnaire:
      1. Commitment & Eligibility
        
        Why do you want to run for the position of International Students’ Representative?
        
        As this role is reserved for international students, how has your own experience as an international student at Langara shaped your perspective and prepared you for this role?
      2. Knowledge of International Student Issues
        
        What do you think international students face as the top three challenges at Langara, and how would you address them as a representative?
        
        How would you advocate for reducing barriers (financial, cultural, or administrative) that international students face?
      3. Intercultural Communication & Peer Support
        
        Describe a time when you supported another student in navigating cultural or academic challenges. What did you do, and what was the outcome?
        
        How would you build stronger connections among international and domestic students to promote cultural exchange and inclusion?
      4. Advocacy & Representation
        
        How would you ensure that the voices of international students are heard and represented in Council and committee discussions?
        
        Give an example of a time when you advocated for fairness, inclusion, or equity. What strategies did you use?
      5. Event Planning & Engagement
        
        What kinds of events or initiatives would you organize to support and engage international students at Langara?
        
        How would you encourage international students to participate in LSU activities and use available student support services?
      6. Problem-Solving & Adaptability
        
        Describe a challenge you faced while adapting to life as an international student. How did you overcome it, and what did you learn?
        
        If international students raised concerns about an LSU initiative, how would you respond and ensure their concerns were addressed constructively?
      7. Governance & Accountability
        
        What does accountability mean to you as an International Student Representative?
        
        How will you ensure that you remain transparent and accessible to the international student body throughout your term?
  6. DIVERSITY AND INCLUSION REPRESENTATIVE
    1. Applicants should be a person of color and have substantial experience or knowledge in diversity and inclusion issues, including advocacy related to race, ethnicity, culture, religion, class, disability, age, gender, sex, and sexuality. The Diversity and Inclusion Representative is responsible for bringing diverse student perspectives to the Council and its Committees, and for leading efforts to promote inclusion and equity. Strong skills in leadership, communication, and program development are essential for this role. The ideal candidate will have a proven track record of addressing barriers and creating environments that celebrate and respect diversity.
    2. Key qualifications include:
      1. Advocacy & Activism: Demonstrated experience in advocacy or activism focused on diversity and inclusion issues. A thorough understanding of the challenges faced by marginalized groups and experience in developing initiatives to address these challenges is crucial.
      2. Leadership & Team Management: Proven leadership skills with experience in supervising, managing teams, and collaborating with diverse groups. The ability to guide and influence others towards inclusive practices is essential.
      3. Communication & Interpersonal Skills: Excellent interpersonal communication skills, with the ability to engage effectively with students, staff, and stakeholders from diverse backgrounds. Experience in building and maintaining relationships across different groups is important.
      4. Program Development & Implementation: Experience in creating and executing programs, workshops, or events that promote diversity and inclusion. The ability to develop and evaluate initiatives that support an inclusive educational environment is key.
      5. Systems Thinking & Problem-Solving: Strong systems thinking abilities to understand and address complex social issues. Skills in problem-solving and developing strategic solutions to enhance inclusion and acceptance within the institution.
    3. The Diversity and Inclusion Representative provides essential insights and perspectives on diversity and inclusion for the Council and its Committees. This role is crucial in leading initiatives that address and dismantle barriers faced by students from diverse backgrounds. The Representative will advocate for policies and programs that foster an inclusive environment, ensuring that all students feel valued and supported. By championing diversity and inclusion, the Diversity and Inclusion Representative plays a key role in enhancing the educational experience for all students.
    4. Assessment Questionnaire:
      1. Commitment & Eligibility
        
        Why do you want to serve as the Diversity and Inclusion Representative?
        
        How has your personal background and lived experience shaped your understanding of diversity, equity, and inclusion?
      2. Advocacy & Activism
        
        Describe a time when you advocated for marginalized or underrepresented groups. What was the outcome, and what did you learn?
        
        What do you think are the top three barriers for students from diverse backgrounds face at Langara, and how would you address them?
      3. Leadership & Influence
        
        Share an example of when you led a team or initiative focused on inclusion or equity. What strategies did you use to guide and influence others?
        
        How would you ensure that the LSU Council and its Committees adopt inclusive practices in their decision-making?
      4. Communication & Interpersonal Skills
        
        How would you build trust and meaningful relationships with students from diverse backgrounds?
      5. Program Development & Implementation
        
        What kinds of programs, workshops, or events would you create to celebrate diversity and promote inclusion at Langara?
      6. Systems Thinking & Problem-Solving
        
        Share an example of when you identified a systemic barrier to inclusion and proposed a solution. How was it received?
        
        How would you address situations where students raised concerns that LSU initiatives unintentionally excluded or marginalized them?
      7. Governance & Accountability
        
        What does accountability mean to you in the context of equity and inclusion?
        
        How would you ensure that diverse student perspectives are consistently represented in LSU policies and programs?
  7. INDIGENOUS STUDENTS’ REPRESENTATIVE
    1. Applicants must be Indigenous students currently enrolled at the institution. They should have substantial knowledge or experience in areas related to Indigenous student issues, cultural advocacy, and community engagement. The Indigenous Students’ Representative plays a pivotal role in representing Indigenous student perspectives within the Council and its Committees, advocating for policies and practices that address and reduce barriers faced by Indigenous students. Key skills include intercultural communication, advocacy, leadership, and a deep understanding of Indigenous issues.
    2. Key qualifications include:
      1. Indigenous Student Perspective: Must be an Indigenous student, ensuring authentic representation of Indigenous viewpoints and experiences. This perspective is crucial for addressing the unique challenges faced by Indigenous students in their educational journey.
      2. Cultural Advocacy & Community Engagement: Proven experience or knowledge in advocating for Indigenous issues and engaging with Indigenous communities. The ability to lead initiatives that support Indigenous students and promote cultural awareness within the institution is essential.
      3. Leadership & Representation: Strong leadership skills with experience in representing and advocating for the needs of Indigenous students. Ability to work collaboratively with Council members and other stakeholders to influence policies and practices that support Indigenous student success.
      4. Intercultural Communication: Excellent communication skills, particularly in engaging with diverse groups and conveying Indigenous perspectives effectively. Experience in facilitating dialogues and understanding across different cultural contexts is valuable.
      5. Program Development & Implementation: Experience in creating and implementing programs, events, or initiatives that address the needs of Indigenous students and promote cultural inclusion. Skills in evaluating the effectiveness of these initiatives and making recommendations for improvement are important.
    3. The Indigenous Students’ Representative provides a vital perspective to the Council and its Committees. This role is essential in leading advocacy efforts to address and overcome barriers faced by Indigenous students in their post-secondary education. The Representative will work to ensure that Indigenous voices are heard and that policies and practices reflect the needs and concerns of Indigenous students. By championing Indigenous perspectives, the Indigenous Students’ Representative plays a key role in fostering a more inclusive and supportive educational environment.
    4. Assessment Questionnaire:
      1. Commitment & Eligibility
        
        As this role is reserved for Indigenous students, how has your personal experience as an Indigenous student shaped your perspective?
        
        Why do you want to serve as the Indigenous Students’ Representative?
      2. Advocacy & Representation
        
        What do you see as the most pressing challenges facing Indigenous students at Langara, and how would you advocate to address them?
        
        How would you ensure Indigenous voices are represented in LSU decision-making and policy development?
      3. Cultural Advocacy & Community Engagement
        
        Describe a time when you promoted Indigenous culture, awareness, or community engagement. What was the outcome?
      4. Leadership & Collaboration
        
        How would you work with Council members and external partners to promote reconciliation and Indigenous student success?
      5. Program Development & Accountability
        
        What type of initiative or program would you create to support Indigenous students, and how would you measure its success

Step 3: Eligibility Screening and Appeals Process

4. General Election Eligibility Process

Application for Eligibility
1. Single Position Application: Applicants may apply for eligibility for only one position on the LSU Council per General Election.
2. Eligibility Screening Timeline: The eligibility screening period will occur before the Nomination Period begins.
Eligibility Screening Announcement
1. General Election: The eligibility screening announcement will be made within the first three (3) days of classes.
2. By-Election: For by-elections, the announcement will typically occur at least ten (10) days prior to the call for candidates.
Submission of Applications
1. Deadline: The application deadline will be clearly posted on the LSU website and on election posters.
2. Submission Process:
  1. Applications must be submitted in hard copy by delivering a printed version to the front desk of the LSU office.
  2. Front desk staff will verify the time and date of the drop-off. Submissions lacking this verification may be deemed invalid.
3. Required Forms: Applicants must complete and sign any additional required forms, such as the Academic Standing form or permission forms to contact references, at the time of submission.
Eligibility and Prohibition Criteria for Elected Positions
1. In addition to the restrictions outlined in the bylaws, a person is also prohibited from being nominated for, running for, or holding an elected office if they have been:
  1. Disqualified from a previous election;
  2. A full-time or part-time employee of the Langara Students’ Union;
  3. An elected or appointed officer, employee, or board member of any campus publication;
  4. Not be a member of a council or board of any other student association, society, or union, as defined in the Societies Act, the College and Institute Act, or the University Act(British Columbia);
  5. Suppose a person who is currently nominated for, running for, or holding an elected office becomes subject to these prohibitions or ceases to be a member of the Langara Students’ Union. In that case, the elections administrator is authorized to declare the position vacant.
Screening Committee Process
1. Evaluation:
  1. The Screening Committee will convene to review and assess each submitted eligibility package.
  2. The Committee’s role is to determine whether an applicant is “eligible” or “ineligible” based strictly on the criteria listed in the Eligibility section (Step 2).
  3. The Committee will not comment on the relative strength of any application.
2. Finalization and Approval:
  1. The Screening Committee will finalize the list of “eligible” and “ineligible” applicants.
  2. This list and the subsequent internal processes will require the approval of the Chief Returning Officer (CRO).
3. Communication of Decisions:
  1. The approved decisions will be communicated to each applicant using the email address provided in their application.
  2. Individual applicants will only receive information regarding their own eligibility status, not that of others.
4. Documentation Standards:
  1. The Screening Committee will fully consider each submission based on the documentation provided by the applicant.
  2. Failure to clearly document or demonstrate how one’s experience, education, or knowledge qualifies them for the sought position will not be considered a valid reason for appeal.
5. False Submissions:
  1. The Electoral Committee reserves the right to reject any false submissions and may disqualify the member from future eligibility or candidacy.
6. Irregularities:
  1. Eligibility may be denied if any irregularities arise during the qualifying phase.
  2. Irregularities or misconduct after qualifying will be addressed under Campaigning and Candidacy.
7. Post-Approval Status:
  1. Once eligibility is approved, the applicant is eligible for candidacy but is not yet an approved candidate.
  2. The applicant must take all additional required steps to comply with the rules of candidacy as outlined.
Correspondence, Conduct, and Documentation
1. Applicant Responsibilities:
  1. Applicants must include a current email address and phone number on their resumé or curriculum vitae and regularly monitor these for correspondence from the Screening Committee.
2. Communication Considerations:
  1. Emails sent by the Screening Committee and voice messages left will be considered ‘delivered.’
  2. Failure to check email or voice messages is not considered a valid reason for appeal.
3. Response Timeframe:
  1. Due to tight electoral cycle timeframes, applicants will have a maximum of 24 hours to respond to inquiries from the Screening Committee or its representative.
  2. Failure to respond within this timeframe will be considered a withdrawal from the eligibility screening process, and the application will be denied.
4. Reference Checks:
  1. The Screening Committee will typically verify at least one of the references provided by the applicant.
  2. References must be available to speak to a Committee member during LSU business hours and must be able to communicate effectively in English.
  3. LSU does not guarantee accommodations for time zone or language differences.
  4. If a reference check cannot be completed, the applicant will be asked to provide an alternate reference within a specified timeframe. Failure to do so will result in denial of eligibility.
  5. Incomplete or incorrect reference contact information may also result in the application being deemed incomplete and lead to a denial of eligibility.
5. Appeal Process During Nomination Period:
  1. If the appeal process overlaps with the nomination period, the applicant must still meet the posted nomination deadlines.
  2. No additional time will be granted to collect nomination signatures.
6. Confidentiality and Compliance:
  1. All proceedings of the Screening Committee are strictly confidential and will comply with the BC Personal Information Privacy Act and LSU’s privacy and confidentiality policies.
  2. Screening Committee members must adhere to Policy B1003, Code of Conduct, regardless of whether they are elected members of Council.
Appeals Process for Eligibility:
1. Eligibility Denial Appeals:
  1. Members denied eligibility may appeal the decision within 24 hours after receiving the decision. Appeals submitted after this timeframe will not be considered.
  2. Appeals must be made in writing via email to the Chief Returning Officer (CRO).
  3. The appeal must specify one of the following grounds:
    1. No falsification of the application occurred.
    2. The applicant’s qualifications match the selected position.
    3. The applicant’s membership is in good standing.
    4. The screening process was not followed.
  4. Appeals that do not specify one of the above reasons will be dismissed. The CRO or a designated representative will assess the validity of the appeal and determine the process for handling it.
  5. This information will be communicated to the applicant via the provided email address or phone number.
2. Final Decision:
  1. The CRO or designate (usually the Deputy Returning Officer, DRO) will communicate the final decision to the applicant.
  2. This decision is final and cannot be appealed.
3. Conduct and Documentation:
  1. All regulations of this policy about the applicant’s conduct, correspondence, and documentation apply to the appeal process.

Step 4: NOMINATION PROCESS

Overview
The Langara Students’ Union (LSU) plays a critical role in representing student interests, and running for a position within the LSU is a significant opportunity to influence campus life. To be considered as a candidate in the LSU election, you must carefully follow the nomination process, which is outlined below in detail.
Nomination Package
1. Obtain the Nomination Package: The nomination package can be obtained from the Langara Students' Union offices during regular hours. Fill out all required sections of the forms, ensuring that your personal details, position sought, and other relevant information are accurately provided. Ensure that you request this package as early as possible to give yourself sufficient time to review all materials
2. Contents: The package will include comprehensive information on the following:
  1. Eligibility Criteria: Detailed requirements that you must meet to be eligible to run for a position in the LSU election.
  2. Nomination Process: A guide on how to complete and submit your nomination form.
  3. Campaign Regulations: Guidelines on what is permitted during the campaign period, including rules about posters, social media, and other promotional activities.
  4. Important Dates: A timeline of key deadlines and events related to the election, including nomination deadlines, campaign start and end dates, and the election date.
  5. Meeting Schedules: Information on mandatory meetings for candidates, such as orientation sessions and post-election debriefings.
3. Signatures: You must gather signatures from at least fifteen (15) current members of the Langara Students’ Union. These members must be entitled to vote in the relevant election. Make sure each signatory is a confirmed member, as this will be verified.
4. Sign a Declaration
  1. Commitment to Serve: By signing the declaration, you affirm your intent to serve the full term of office if you are elected. This commitment is crucial as it ensures stability within the LSU.
  2. Adherence to Regulations: The declaration also requires you to confirm that you have read, understood, and will adhere to all election-related provisions, including those outlined in the LSU bylaws, election policy, and election procedures. Additionally, you agree to follow any additional rules or instructions issued by the elections administrator throughout the election process.
  3. Accuracy Confirmation: You must also attest to the accuracy of all information provided on the nomination form. False or misleading information could result in disqualification.
5. Submission:
  1. Submission: The completed nomination forms must be physically submitted to the Langara Students’ Union Receptionist during Business hours before the close of the nomination period. Front desk staff will verify the time and date of the drop-off. Submissions lacking this verification may be deemed invalid.
  2. Required Documents to Submit with Your Completed Nomination Package:
  3. Confirmation of Enrollment: An official document from Langara College confirming your current enrollment status.
  4. Confirmation of Good Standing: A printout of your unofficial transcript showing that you are in good academic standing with the college.
  5. Class Schedule for the Fall Term: A detailed schedule of your classes for the fall term.
  6. Campaign Material Approval Form: All campaign materials must be approved by the elections administrator before distribution. This form ensures that your materials comply with campaign regulations.
  7. Indigenous Declaration Form: If you are applying for the Indigenous Representative position, you must submit a completed Indigenous declaration form.
6. Optional Documents You May Also Submit:
  1. Name Change Request Form: If you wish to use a name other than your legal name on the ballot or in campaign materials, submit this form.
  2. Profile Statement (Maximum of 75 Words): A brief statement about yourself that will be included in official election materials. This is your chance to introduce yourself to voters.
  3. Platform Statement (Maximum of 125 Words): A concise statement outlining your platform and what you plan to achieve if elected. This statement will be shared with the student body.
  4. Scrutineer Form: If you wish to appoint a scrutineer to observe the ballot counting process on your behalf, submit this form.
  5. Withdrawal Form: If you decide to withdraw from the election, this form must be submitted to the elections administrator.
7. Important Reminders:
  1. Be Thorough: Ensure that all forms are completed accurately and that you meet all eligibility requirements. Incomplete or inaccurate submissions may result in disqualification.
  2. Stay Informed: Regularly check for any updates or additional instructions from the elections administrator, especially regarding important dates and any changes to the election process.
  3. Engage Responsibly: Campaign ethically and in compliance with all regulations to maintain the integrity of the election process.
VERIFICATION PROCESS
1. Chief Returning Officer: The CRO is an impartial third party that is hired on contract to ensure the integrity of the election process and the conduct of open, fair, and impartial elections, by-elections, and referenda in accordance with Langara Students’ Union (LSU) Bylaws, policies, and procedures.
2. Verification by Elections Administrator and CRO: After submission, the elections administrator or CRO will thoroughly review your nomination forms. This includes verifying your membership status and that of each of your nominators through the records provided by the Langara College registrar.
3. Notification of Eligibility: Once the verification process is complete, you will be notified of your eligibility status. If any issues are identified during verification, you may be required to provide additional documentation or clarifications.

STEP 5: ORIENTATION

CANDIDATE ORIENTATION
1. The elections administrators must ensure that a candidate orientation is conducted following the close of the nomination period and before the commencement of the campaign period. During this orientation, the elections administrator must provide an overview of the campaign rules governing the election.
2. Attendance at the candidate orientation is mandatory for all candidates before they can engage in the election campaign. If a candidate is unable to attend the scheduled orientation, they may be disqualified.
ALL-CANDIDATES FORUM
1. The elections administrators must ensure that an all-candidates forum is held during the election campaigning period, where candidates can introduce themselves, share their platform statements, and answer questions from members present.
2. Attendance at the all-candidates forum is mandatory for all candidates. Failure to fully attend the All Candidates Forum will result in immediate disqualification of that candidate. An exception to the scheduled class is acceptable.
WITHDRAWAL
1. Candidate Withdrawal from Election or By-Election: Candidates wishing to withdraw from the election or by-election must submit their withdrawal in writing, addressed to the Chief Returning Officer (CRO). This written notice must be received no later than forty-eight (48) hours before voting begins. Once withdrawn, the candidate’s name will be removed from the ballot, and their nomination cannot be reinstated.
2. For logistical reasons, if the notice of withdrawal is received later than forty-eight (48) hours before the polls open, the candidate’s name will not be removed from the ballot. However, any votes cast for a withdrawn candidate will not be counted toward the election results for that position.
3. Once a candidate has withdrawn, their nomination cannot be reinstated.
4. It is prohibited for anyone to pressure or encourage a candidate to withdraw. A candidate who violates this rule will be considered to have committed a serious offense. If the elections administrator finds that a member has breached this rule, the matter will be referred to the board of directors.
CHANGES TO ELECTORAL SCHEDULE
1. The CRO may change or extend the dates of elections or any of the deadlines leading up to election polling as the CRO deems fit.
APPEALS FOR NOMINATIONS
1. Per Bylaw Article 6.7.1, disqualified candidates are permitted to appeal the decision provided certain conditions are met.
2. Rejected or disqualified candidates will have seventy-two (72) hours or until the close of campaigning and voting, whichever is sooner, to appeal the decision.
3. Disqualified candidates address their appeal to the CRO (cro@lsu.bc.ca), if any, or the Electoral Committee, if no CRO is in place. Appeals must be submitted in electronic format by email or in print format in person to the LSU head office by the deadline. Appeals must be signed by the disqualified candidate. No exceptions will be made unless arranged in advance, directly and in writing with the CRO.
4. Appeals will include the full legal name of the disqualified candidate.
5. Appeals will cite the reason for appealing the disqualification, including any counter-evidence available.
6. The CRO, at his or her sole discretion, will determine how the case will be deliberated and make the final ruling. Unless otherwise communicated in writing, the CRO will be the only point of contact with the member appealing the decision during this time.
7. The CRO may delegate any of the appeal processes or tasks to the Electoral Committee. If this is delegated, the decision of the Electoral Committee is final.
8. The CRO will inform the DRO of all outcomes and involve the DRO at any point deemed appropriate and necessary.
9. Candidates who are disqualified in the general or bi-election are not eligible to run in another election or by-election of the same or the following academic year.
10. The DRO will be in charge of keeping records in accordance with the BC Personal Information Privacy Act and LSU policies on privacy and confidentiality. Furthermore, the DRO will bring forward the record of decisions to the CRO in future election cycles(s).

STEP 6: CANDIDACY & CAMPAIGNING REQUIREMENTS

PRE-CAMPAIGN PERIOD
1. Before the official campaign period commences, candidates are permitted to engage in certain activities without the need for prior approval from the elections administrator or adherence to campaign rules. These activities include:
  1. Engaging in private communications to discuss and plan their candidacy and election strategy.
  2. Undertaking necessary communications to fulfill the nomination process requirements.
    These pre-campaign activities are not subject to campaign regulations, providing candidates with the opportunity to prepare for the election without restrictions.
CAMPAIGN PERIOD
1. The official campaign period begins immediately after the conclusion of the candidate orientation session and continues until the campaign period is closed and/or polling is taking place.
2. No campaigning may occur after the campaign period is closed and/or polling is taking place.
3. The elections administrator holds the authority to impose restrictions on campaigning during specific dates, times, and at certain locations. These restrictions are put in place to ensure fairness and order throughout the campaign period.
4. It is the responsibility of the elections administrator to organize and schedule an All-Candidates Forum during the campaign period. This forum will be accessible either in-person or online, providing voters with an opportunity to engage with and learn more about the candidates standing for election.
5. Candidates are strictly prohibited from utilizing any resources, equipment, spaces, services, or supplies belonging to the Langara Students’ Union for their campaign activities unless such resources are equally available to all candidates and have been obtained at fair market value.
6. A candidate must not use the offices of the Langara Students’ Union for any purpose related to the election, including for campaign office space; the design, production, or display of campaign materials; or campaign meetings.
7. Clubs, student associations, and collectives established by the Langara Students’ Union or Langara College must not participate in any official capacity in a candidate’s campaign, and club, student association, and collective funds may not be used for campaign activities; however, this does not preclude individual student leaders and members of student groups from participating in a private capacity.
8. Members of the board are explicitly barred from offering support to any candidates, ensuring that all candidates are treated equitably and without bias.
9. Staff of the Langara Students’ Union must not participate in any candidate’s campaign for election, to ensure that staff are perceived to be unbiased and impartial throughout the election process.
10. Before the conclusion of the campaign period, always before polls open, candidates are required to remove all physical campaign materials from campus and either deactivate or repurpose any social media accounts created for campaign purposes. Additionally, all campaign posters must include a date to ensure timely removal.
11. Candidates’ platform statements will remain on the LSU website during
12. The Electoral Committee, the Deputy Returning Officer (DRO), and staff reporting to the Electoral Committee are responsible for monitoring candidate conduct and ensuring compliance with electoral rules and regulations. Candidates found to violate any candidacy and campaign rules will be disqualified by the Chief Returning Officer (CRO) as per LSU Bylaws.
CAMPAIGNERS
1. Candidates are required to conduct their campaign independently, as the use of campaign managers is not permitted. This policy is designed to promote fairness and ensure that all candidates have an equal opportunity to present their platforms.
PERMITTED CAMPAIGN MATERIALS AND ACTIVITIES
1. Candidates are allowed to engage in the following campaign activities:
  1. Delivering speeches to present their platforms and engage with potential voters.
  2. Conducting word-of-mouth campaigning on campus and in public spaces to garner support.
  3. Speaking in classrooms, provided they have obtained prior permission from the faculty member in The duration of such talks is limited to a maximum of five minutes or the time allowed by the faculty member, whichever is shorter.
  4. Engaging in any other campaign activities that have been pre-approved by the elections administrator, ensuring compliance with campaign rules.
2. The following physical campaign materials are permitted:
  1. Posters, up to letter size, with a limit of one poster per bulletin board, subject to the postering rules established by the Langara Students’ Union or Langara College. If unconventional materials are affixed to a bulletin board, they will be considered as the one permitted “poster” for that board. Candidates must not interfere with posters placed by other candidates.
  2. Buttons that can be worn or distributed to promote the candidate’s campaign.
  3. Non-adhesive leaflets, brochures, and handbills can be distributed to inform voters about the candidate’s platform.
  4. Apparel featuring campaign slogans or messages to visually promote the candidate’s campaign.
  5. Any other physical campaign materials that have received prior approval from the elections administrator before being used.
3. Candidates are permitted to use the following electronic campaign materials:
  1. Social media content, including stories, posts, messages, and advertisements, as well as social media accounts specifically created for the Candidate, must inform the Elections Administrator of their user handle names for all social media accounts.
  2. Dedicated websites to share detailed information about the candidate’s platform and campaign.
  3. Any other electronic campaign materials that have been pre-approved by the elections administrator before their use.
4. Each candidate may submit a platform statement of up to 125 words to the elections administrator by a deadline specified by the administrator. This statement will be made publicly available on the Langara Students’ Union voting bulletin board, allowing voters to review the candidate’s positions.
PROHIBITED CAMPAIGN MATERIALS AND ACTIVITIES
1. The following forms of campaigning are explicitly prohibited:
  1. The use of road signs for a campaign purposes.
  2. Placing any campaign materials on parked vehicles on campus.
  3. Providing voters with free food, beverages, gifts, or other incentives in exchange for their votes.
  4. Pressuring, encouraging, or requiring voters to cast their votes in the presence of a candidate, or passing around devices for voting under duress. Violating this rule is considered a serious offense and will be treated accordingly.
  5. Using the logos of Langara Students’ Union, Langara College, or any national or provincial student organization or their affiliated groups in a manner that implies organizational endorsement of the candidate’s campaign.
  6. Engaging in any other forms of campaigning that the elections administrator deems prohibited.
  7. The formation of slates or engaging in slate-like behavior is strictly forbidden. Each candidate must run an independent campaign, without sharing resources or expenses with other candidates. A “slate” refers to a group of two or more candidates who collaborate to gain mutual advantage in the election.
  8. Candidates are prohibited from harassing, intimidating, belittling, or threatening the CRO, DRO, Electoral Committee members, polling sitters, LSU volunteers, board members of the LSU, or LSU The CRO has the authority to disqualify candidates who violate LSU policies and bylaws. Misconduct that will lead to disqualification includes:
    1. Sending unwanted and persistent communication that is abusive, demeaning, or derogatory.
    2. Engaging in communication or conduct perceived as bullying, threatening, or
    3. Displaying disruptive, loud, or aggressive behavior at polling stations, election events, or in the LSU office.
CAMPAIGN EXPENSES
1. A candidate is allowed to spend up to $50 on campaign-related These expenses will be reimbursed to the candidate once the campaign period has concluded.
2. Within 72 hours after the campaign period ends, the candidate must submit a detailed expense report to the elections administrator. This report should be signed by the candidate and include itemized receipts for all campaign expenses.
3. If a candidate receives goods or services for their campaign at a price lower than the market value (such as receiving free or discounted campaign t-shirts from a friend or family member who owns a t-shirt printing service), the candidate must report these items to the elections administrator. The elections administrator will then assess the fair market value of these goods or services and count it towards the candidate’s total campaign expenses.
4. If the Langara Students’ Union incurs costs beyond its reasonable control due to a candidate’s actions—such as expenses for maintenance or repair of student spaces or college property caused by the candidate or someone associated with their campaign—these costs will be evaluated by the elections administrator and added to the candidate’s total campaign expenses.
5. For any paid subscription-based service (such as web hosting or graphic design services) used by a candidate for campaign purposes, the fair market value will be considered as one month’s subscription fee, even if the candidate paid for a longer period or subscribed during the campaign

STEP 7: VOTING & BALLOTS

VOTING PERIOD
1. The elections administrator is responsible for setting the dates and times for voting, following the guidelines established in the elections policy. Voting will be conducted on campus using physical ballots only.
VOTING POLLS
1. Voting will take place exclusively at a designated Voting station on campus. The elections administrator must establish the voting stations’ location and times that maximize voter The stations will be set up in an area that is easily accessible to ensure that all eligible members have the opportunity to vote.
2. The elections administrator must ensure that the voting station is equipped with the necessary materials and staffed appropriately to allow voters to cast their ballots in an efficient, secure, and private Voters should receive clear instructions on how to mark their ballots to ensure they are correctly submitted.
3. At least four weeks before the voting period begins, the elections administrator or Chief Returning Officer must submit a staffing request to the executive director specifying the number of staff needed and the hours they will be required to work at the voting station.
VOTING PROCEDURES
1. The elections administrator must provide easy-to-understand instructions at the voting station, guiding voters on how to complete and submit their This includes ensuring that the ballot system is user-friendly and that voters are well-informed about the process.
2. The voting station will be monitored by the elections staff and CRO to maintain the integrity and security of the voting process, ensuring fairness throughout the election.
ELECTION STAFF
1. Election staff are required to attend a mandatory training session conducted by the elections administrator at least one week before the voting period begins. This training will provide them with a comprehensive understanding of the policies, procedures, and rules they are expected to follow during the election.
2. Election staff must take every reasonable measure to ensure that electors have full confidence in the impartiality and fairness of the electoral To maintain this standard, election staff must adhere to the following guidelines:
  1. Election staff must remain neutral and unbiased at all They are prohibited from making any statements in favor of or against any candidate running for office within the Langara Students’ Union. Additionally, they must refrain from voting while they are on duty.
  2. Election staff must ensure that only the elector handles their own ballot. Under no circumstances should election staff inspect or assist in marking the ballot.
  3. Election staff must prevent any loitering near voting stations to maintain a smooth and orderly voting process.
  4. Election staff must not leave a voting station unattended during the voting period, except in emergency situations. In such cases, any sensitive materials, including ballots and equipment, must be securely removed and stored.
  5. Election staff are responsible for maintaining the cleanliness of the voting stations, ensuring that the area is free from debris, campaign materials, or any other items left behind by voters.
VOTER ELIGIBILITY
1. The elections administrator must ensure that only eligible voters are allowed to cast their votes and that each eligible voter is permitted to cast only one vote. Every reasonable measure must be taken to uphold these standards.
2. Voters must present their physical student ID when registering to vote.
BALLOTS
1. A candidate’s name shall appear on the ballot with the candidate’s surname first, followed next by the candidate’s preferred first or given name, followed lastly by either the candidate’s middle or additional given names, or initials for them, all as provided by the candidate for that purpose on their nomination form.
2. In the event of a tie between two candidates, a mandatory recount will be conducted. If the tie remains after the recount, the candidate with the fewest “no” votes shall be declared the winner, as this method is considered fairer and more If the candidates have an equal number of “no” votes, the Chief Returning Officer (CRO) will determine the final method to break the tie, as they are the expert in election procedures and can ensure the fairest protocol is followed.
3. The order in which candidates are listed on the ballot shall be random.
4. The elections administrator may determine additional explanatory text to appear alongside any election that appears on the ballot.
BALLOT COUNTING AND RESULTS
1. After the voting period has ended, the Chief Returning Officer will oversee the counting of the ballots. This process must be transparent and conducted in the presence of the DRO. If a candidate has submitted a scrutineer form to appoint a scrutineer, that individual must be present at the designated location and time provided for the ballot count. Once the doors are closed, no one will be allowed to enter.
2. During the ballot counting, the elections administrator must carefully review the results and investigate any discrepancies or irregularities before moving forward.
3. After the ballots have been counted and any anomalies addressed, the elections administrator will publish the preliminary results as soon as possible. These results will be clearly marked as preliminary, indicating that they are subject to change pending the resolution of any complaints or appeals and the formal presentation of the results to the board of directors.
4. Within ten business days of the preliminary results being published, the elections administrator must transmit the official election results to the board of directors and the executive director. The election results will become official immediately upon submission, with no further approval or ratification required.
DECISIONS AND CLARIFICATIONS
1. The elections administrator has the authority to make decisions and provide clarifications regarding the election policy, procedures, and any other established rules. These decisions and clarifications can be made at the CRO’s discretion, without needing a candidate’s complaint or report to prompt them.
2. When a ruling or interpretation by the elections administrator results in the creation or modification of an election rule, it must be documented in writing and published.

STEP 8: COMPLAINTS AND APPEALS

Filing a Complaint
1. Candidates may file complaints with the Chief Returning Officer or, if they suspect irregularities or rule violations in the election process, including issues involving other candidates.
  1. Complaints must be submitted in writing within 48 hours of the A complaint form is available on the Langara Students’ Union website, but the Chief Returning Officer will accept complaints in any written form that meets this requirement.
  2. Members who wish to report candidate or campaign misconduct must do so either in person or in writing by contacting the CRO at cro@lsu.bc.ca. If a CRO is not appointed, communication should be directed to the Electoral Committee.
  3. Complaints should include the complainant’s name, the respondent’s name (if applicable), dates and times of the alleged issues, any corroborating witnesses, a detailed account of the complaint, and a suggested resolution.
  4. Complainants who have identified themselves may request anonymity, though this may limit the elections administrator’s ability to investigate if it would clearly reveal the complainant’s identity.
2. It is the complainant’s responsibility to prove that the alleged irregularity or rule violation had a significant impact on the election.
3. The Chief Returning Officer can initiate an investigation into suspected irregularities or rule violations on their own, even without a formal written complaint, and will have the authority to require responses and impose penalties as needed.
4. Upon receiving a written complaint, the Chief Returning Officer must share it with the respondent and any other relevant parties, who will then have the opportunity to provide written responses.
5. If additional information is needed, the Chief Returning Officer may conduct further investigation. Cooperation is required from all candidates, student executives, board members, campaigners, and Langara Students’ Union employees.
6. The Chief Returning Officer must issue a written decision on the complaint, detailing the decision, reasoning, and any penalties imposed. This decision must be communicated to all parties involved and published on the Langara Students’ Union website. The decision is binding even if an appeal is underway.
Appeals Process
1. If a complainant or respondent believes that the Chief Returning Officer made an error in handling a complaint, they may appeal the decision. The appeal application must include:
  1. The decision being challenged;
  2. A description of the alleged errors made;
  3. The remedy sought by the appellant;
  4. Any supporting documents the appellant wishes to include.
2. Upon receiving an appeal application, the Chief Returning Officer will review it to determine if the original decision was erroneous. They may request written responses from involved parties.
3. The Chief Returning Officer will issue a written decision on the appeal, stating whether it is upheld or overturned, the reasons for the decision, and any adjustments made to the original ruling if the appeal is successful.
PENALTIES
1. The Chief Returning Officer can impose penalties on candidates for infractions, including breaches of campaign rules or other election policies. The Chief Returning Officer has full discretion in determining the appropriate penalty.
2. Penalties will be based on whether the infraction is deemed minor or serious:
  1. Minor infractions are usually accidental and unlikely to significantly affect election results.
  2. Serious infractions are intentional and likely to impact election results, especially if warnings have been ignored or rules repeatedly violated.
3. For first or minor infractions, the Chief Returning Officer may choose to issue a warning rather than a penalty.
4. Possible penalties include:
  1. Revoking certain campaign rights or prohibiting specific campaigning methods, either temporarily or throughout the campaign period;
  2. Disqualification of the candidate, or any other penalty deemed appropriate by the Chief Returning Officer.
5. Penalties will not include altering vote counts or financial penalties related to campaign expenses or reimbursements.
6. If multiple candidates commit serious infractions that compromise the integrity of the election, the Chief Returning Officer may disqualify several candidates or invalidate the election.

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